Tag Archives: wedding party

Tips On Hiring A DJ

wedding dj

Finding the right DJ is essential to having a great wedding reception, after all, a DJ can make or break your wedding day! A bad DJ can actually turn your reception into a nightmare, so this really is a very important decision and should be made very carefully.

The bottom line in deciding on your DJ, and the single most determining factor, should be experience, experience, experience. You should always opt for the DJ with the most experience – specifically wedding reception experience – that you can find.

There is a flow to wedding receptions and a professional, experienced wedding DJ that has done many receptions is familiar with how receptions proceed, the traditions, and how to emcee and keep your reception moving along and keep your guests happy and dancing. There is also nobody that can save your reception faster when something goes wrong, food gets delayed, or other things happen, than a really experienced wedding DJ. Most of the time your guests will never know of a problem as the DJ has kept them entertained while the problem was fixed.

One of the best ways to find a top-notch wedding DJ is to ask the venue where you are having your reception if they have one that has done numerous weddings there that they can recommend. A DJ that knows the venue and the support staff and has worked it many times before is a real advantage, obviously has the experience and can really help things run super smoothly.

Another good way to find a good DJ is word of mouth or personal experience. Ask co-workers and friends or maybe the DJ that did that awesome job at the last wedding you went to is available. 

Another option to all the above is to ask your other vendors if they can recommend one. Oftentimes they will run into certain DJ’s over and over and get to know the best ones because they are all basically all in the same business of doing weddings.

Aside from experience, the other most important thing to look for in hiring a DJ is their personality. They really should be someone that will fit in comfortably with you and your guests and be able to develop a rapport with everyone during the reception. People should feel comfortable with the DJ and he should be someone you feel will go to extra lengths to be friendly and talk nicely with your guests as they will probably be talking to the DJ and asking for requests throughout the whole reception.

Written by:

Alex Grammatico

Pro Sound DJs
For all your entertainment needs

8887347583

Plan a budget that works…

Recently, we’ve noticed a number of brides planning their own weddings without a budget in place. With a budget in place, you have the opportunity to know exactly what your money is going towards and how much you can afford for each wedding area or aspect. While shopping, looking at venues, searching for dresses & rings are exciting, not having a good budget in place can cause problems later on in the process.

For example, recently we were contracted to do Brian and Angela’s wedding. Angela had already gone ahead and secured a venue before contacting us. She didn’t have all of the information she needed and unfortunately with fees and hidden costs spent nearly 70% of what they ultimately had available as a budget. This didn’t allow her to do the types of things she would like to have done for the rest of her wedding. She and Brian ended up scrimping in other areas… The dress, the rings, a good DJ, a talented photographer, and the beautiful floral arrangements she wanted. Instead they were left with the minimum in all those areas; which not only was disappointing for her, but for Brian as well since they weren’t able to do some of the items on his list for the reception either.

While having a solid wedding budget in place doesn’t guarantee that you’re going to get everything you want, it does guarantee that you will get the greatest majority of things you like. Having a plan in place gives you the opportunity to identify the areas that are most important to you and your fiancé. It gives you the ability to know what type of money you have to work with and be able to negotiate for the highest quality vendors with the price that you can afford.

By placing a budget in place before you start shopping, you have the opportunity to decide what’s most important to you and what areas you can do without or less of. When you know where you are in your budget, it’s easier to track your purchases and make decisions along the way. You can choose to spend more money in one area and cut expenses in other area that may not be as important.

Planning a budget can appear as “work,” but the time spent organizing your resources is well worth what you are up to. You are planning a once in a lifetime event. Everything will not always go by the plan, so discussions between you and your fiancé (before making commitments) are vital. Make and take the time to plan out a budget and you may find an opportunity to actually end up with more than you thought you could!

Below is a brief list and breakdown of how a good wedding budget should be laid out, giving you the percentages of where your money should go. You can certainly adjust these numbers to your specific needs, however you’ll find that these are pretty much spot on for most budget amounts. There will be areas on this work list that you don’t feel you need or are important to you and of course you can get rid of them.

wedding

(The worksheet below is from our published book “Now and Forever”)

Your Personal Wedding Budget Worksheet

When it comes to spending your (or your parents’) hard earned money, the power you have vested in you is not to be taken lightly. Use these suggested percentages as a guideline to figure out how much to allot to each component. We have placed them in order of the percentage of your budget that will be used to fulfill them.
This may not be in order of what you are focused on personally, but this will be pretty close to where you will spend your money. So, keeping to a budget, (any budget) is vital to keep on track and not run out of money before all of the pieces are in place! “If you can work your budget your budget will work for you” .
(Adjust the numbers as you wish; just make sure the total adds up to 100%)

Reception 45%- Venue, rentals, food service, beverages
Clothing 5-10 %- Gown and accessories, tuxes and accessories
Flowers &Decorations 5-10%
Music 5%
Photographs & Video 5-10%
Favors and Gifts 2%
Ceremony 1-2%
Stationery 2%
Wedding Rings 2 %
Transportation 1%
Wedding Planner 10-15%

Wedding Planning – Too many choices, too little time!

wedding

If I asked you…”do you like having choices” what would you say? My guess is “yes!” While options are great in creating the freedom to select what you exactly want…they’re also problematic if you’re indecisive or easily overwhelmed with options. Think about it, have you ever been asked “what do you want to do for dinner?” If so, how did you respond? Did you ever say, “oh I don’t care…I’m good with anything…you decide” ?  If so, with something as simple as dinner, why were you indecisive? Now, such an example is not a big decision, but what about if it had to do with your wedding? Everything from picking out the date, attire, accessories, venue, entertainment, music, and even guests & the wedding party involves a great variety of choices. How do you pick what you truly want? And, how do you assure that you stay within an affordable budget?

Planning a wedding is not easy. With all the possible combinations available, one can easily feel overwhelmed and outright frustrated when dealing with wedding vendors.  While you may know it’s the right decision when you see it, how do you know when you see it? By all means, most vendors are not mind readers, but I bet for the amount of money you’re paying…you wish they were. So what do you do?

  • Create a wish list! Start looking through wedding magazines, books, sites, pictures, etc…and gather all the ideas you like and don’t like. Place the images of your ideal wedding on a board or in a binder.
  • Rank it! Establish which aspects of your wish list are most important. Consider ordering (from most important to least) what you need to include in your dream wedding and what you would like to include. At the same time, make sure to rank what you absolutely don’t want at your wedding.
  • Set a budget! Why jump into a new chapter of your life with excessive debt? Look at your finances and how much you’re able to apply towards your wedding. Then allocate your budget accordingly to what you’ve ranked as the most important aspects.
  • Meet with wedding vendors!  Ask around, look for reviews, and don’t be afraid to interview them. Find vendors that you’ll feel comfortable to communicate with.
  • Present your wish list! When communicating with vendors, present your wish list. Let them know exactly what you want so that they’ll focus on your list as opposed to offering options that you have no interest in.

Think of it as a shopping list. What would happen if you go to the grocery store without a list? Most likely you’ll end up spending more money purchasing items you don’t need as opposed to those you do. When shopping around for your wedding it’s important to be prepared and know exactly what you want. Not only will this save you money, but you’ll be able to communicate exactly what you want with vendors.

When a vendor has a visual of what you need (i.e. via your wish list), the vendor will be able to offer you options that meet exactly your needs, as opposed to present, upsell, and cross-sell items that aren’t what you’re looking for. Not only will this prevent confusion between you and the vendor…but why waste your time, budget, and energy looking through things you don’t really want? As mentioned earlier, planning a wedding is not easy. But trying to communicate what you want, without a wish list, doesn’t make it any easier.